Chart of accounts

In simple words

Chart of accounts is part of Finance. Your own account structure. This guide takes you through it in 5 short steps.

Where it fits in your work — Reconcile & report. Match bank and cash, then read profit & loss, balance sheet, cash flow and tax reports.

Before you start

• You need to be signed in to your company's workspace. Finance appears in the Workspace dashboard and in the left menu when your role includes it.
• What you can see and change depends on your role. If a menu item or button is missing, ask your workspace owner to give your role access in Workspace → Users.
• Chart of accounts belongs to Control & settings in Finance. Your own account structure.

Step by step

1. 1

   Step 1

   Open Finance

   Sign in and open the Finance panel from your Workspace dashboard (or sign in to it directly). You see only what your role allows.

2. 2

   Step 2

   Open “Chart of Accounts”

   In the left menu of Finance, open the page called “Chart of Accounts” (some pages sit inside a menu group — click the group to expand it).

3. 3

   Step 3

   Add a new one

   Click “New Account” to add one. A form opens for the details.

4. 4

   Step 4

   Other actions on this screen

   You will also see these buttons:

   • Seed Defaults
   • Edit
5. 5

   Step 5

   Done

   Your own account structure.

Tips

• If you make a mistake, open the record again and correct it. Changes are recorded against your name so your team can see who did what.

Quick recap

Open Finance → Open “Chart of Accounts” → Add a new one → Other actions on this screen → Done

What it connects to

• CRM & Sales

  Won clients become customers you can invoice.

• Projects

  Milestones raise invoices; project costs feed profitability.

• HR & Payroll

  Payroll runs and salary payments arrive from HR.

• Procurement & Assets

  Matched vendor invoices become payables.

• Training

  Student fees and receipts.

What you will see on this screen

These are the parts of the Chart of Accounts screen, exactly as they appear in the product.

Why use Finance

Finance replaces accounting & invoicing software, on the same login and the same data.

• Books that close faster, from live transactions
• Customers pay online straight from the invoice
• Salary, vendor and project money posts itself — no re-entry
• Reports your accountant can use as they are

Who uses Finance

• Finance managers

  Approve payouts, watch cash flow and close periods.

• Accountants

  Post, reconcile and report from the ledger.

• Collections & receivables

  Send invoices and payment links and chase what is overdue.

• Auditors

  Read-only access to reports and the audit trail.

More in Control & settings